Luxor Library – Privacy and Data Protection Policy

1. Introduction

This Privacy and Data Protection Policy outlines how the Luxor Library, operated under Luxembourg University Press a.s.b.l., collects, processes, stores, and protects personal data of its members and users. We are committed to ensuring transparency, confidentiality, and compliance with applicable data protection laws, including the EU General Data Protection Regulation (GDPR).

2. Data We Collect

We collect and process personal data necessary for the operation and administration of library services. This includes:

• Full name and contact information

• Date of birth (if applicable for eligibility)

• Proof of enrollment for students (for scholarships)

• Payment information (processed securely via Stripe)

• Membership application forms and submitted documents

• Communication records related to feedback, inquiries, or complaints

3. Purpose of Data Collection

Your data is collected to:

• Register and manage library memberships

• Process payments and membership renewals

• Administer borrowing privileges and maintain user records

• Review and manage scholarship applications

• Communicate important service updates or policy changes

• Respond to user inquiries or complaints

4. Legal Basis for Processing

We process your data under the following legal bases:

• Your consent (e.g., when submitting a scholarship application)

• Performance of a contract (e.g., membership agreement)

• Legal obligations (e.g., compliance with accounting regulations)

• Legitimate interests (e.g., service improvement and protection of our resources)

5. Data Storage and Security

All personal data is stored securely using encrypted systems and access controls. Sensitive documents such as enrollment certificates or CVs are kept confidential and are accessible only to authorized personnel. We take all reasonable steps to ensure that your data is protected against unauthorized access, loss, or misuse.

6. Data Sharing

We do not sell, rent, or share your personal data with third parties, except where necessary for operational reasons (e.g., payment processing via Stripe) or when required by law. Any third-party service providers we use are contractually bound to uphold strict data protection standards.

7. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes outlined in this policy. Data related to active memberships is retained during the membership period and for a limited time thereafter, unless a longer retention period is legally required.

8. Your Rights

You have the right to:

• Access and review your personal data

• Request correction of inaccurate or outdated data

• Request deletion of your data (subject to legal requirements)

• Withdraw consent where processing is based on consent

• Lodge a complaint with a supervisory authority in Luxembourg

9. Cookies and Website Analytics

Our website may use cookies to improve functionality and analyze usage. You will be informed of cookie usage upon visiting the site and have the option to manage your preferences.

10. Changes to This Policy

We reserve the right to update this policy at any time. Any changes will be published on our website, and continued use of library services after such updates constitutes your acceptance of the revised terms.

11. Contact Information

For questions or requests related to your personal data, please contact:
library@unipress.lu

Luxor Library – Luxembourg University Press a.s.b.l.
Registered under RCS Luxembourg: F13594